We recently talked with Dropbox Pro user Janelle Sing, who has quite the career. She’s head designer at Soludos, does artwork for Simon Miller jeans, and creates digital illustrations for an iPad app called Paper. Janelle is one busy designer, and this amount of work doesn’t come without a few lessons learned along the way. Here are some of her tried-and-true methods to keeping everything organized as she juggles her bustling career.
No matter what you’re using to create your designs, be sure to save your work in Dropbox so it’s always available when you need it. In her role at Soludos, Janelle uses the Paper app to draw new shoe designs on her iPad. When it’s time to get feedback, she brings her iPad to the factory’s pattern room and makes live changes to the drawings based on her colleagues’ input. She then saves the new drawings to a shared Dropbox folder, and everyone she works with has access to the latest and greatest assets — even her colleagues halfway around the world in Spain. “It’s pretty amazing how much quicker the entire design and development process can happen with tools like Dropbox,” Janelle told us.
And if you’re saving lots of important work files to a shared folder with tons of members, try using view-only folder permissions. This way, everyone you work with stays up to date on your latest designs, but only the people you choose can make edits to your files.
If you have several different projects or clients, a clean file structure can make your life much easier. You want to keep your files organized by project, but you also want to separate working files from finished work. Janelle created a file system in her Dropbox that helps her do just that. First, there’s the folder called Projects, and in that folder she has a folder for each client. In each client folder, she separates things into a Working folder and a Finished folder.
The Finished folder is the one she shares with clients and colleagues. But the Working folder is where she keeps files she’s playing around with and experimenting on. Those files can be quite large if you’re trying several different things at once, so there’s no reason for them to take up space in a shared folder — which could be taking up space in other people’s accounts, too.